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Project Management Question
Refer to the Assignment Guidelines for assistance in completing Assignment 2. Remember to integrate academic theory into your assignment to support your arguments and proposals. Guidelines for preparation of assignments are provided on the StudyDesk for the course. These are in the form of short videos which explain how to carry out critical analysis of your selected project in relation to the topics for each assignment. You are strongly advised to watch these videos multiple times during the semester to ensure you have an understanding of the expectations of the course examiner.
To carry out this assignment, it will be necessary for you to read other texts and journal articles on PM Plans to gain an understanding of their role. It is recommended that you use the e-Books and electronic journals available from the USQ Library website.
By now, you should have chosen a project for which a project management plan (PMP) (sometimes described as a Project Plan or a Project Implementation Plan) is available. The PMP is a document that should adequately define what is to be done, who is to do it, when they are to do it, etc. If you are working on a very large project, use one of its sub-projects for your assignment. If the project is too large, it may increase your workload significantly and it is not recommended. Your PMP may be a single document or it may be a compilation of several documents prepared for the project. The PMP might be a plan that you produce yourself for this assignment, or it might be a plan that you import from your workplace, or from an external source. Note carefully that a project schedule or a Gantt chart by itself is NOT a PMP.
Your submission should have TWO PARTS.
- The first part is the body of the assignment and is a ‘critical analysis’ of your chosen PMP. It will contain a description of the project and a critical analysis of the structure and content of the PMP, fully supported by reference to relevant project management theory. It is not a critical analysis of the project itself, nor how it was managed. The focus should be on the PMP. Read the study materials and a wide range of other reference materials (including the PMBOK® Guide and the set text) to be clear on the purpose and content of a PMP as this topic is not widely covered in the literature. You will have to research relevant literature to complete this assignment, using the e-Books in the USQ Library.
- The second part is Appendix 1 which should be the ‘Project Management Plan’ (sometimes described as a Project Plan) for your chosen project. The PMP might be a plan that you produce yourself for this assignment, or it might be a plan that you import from your workplace, or from an external source. You must state clearly the source of the plan. NOTE: no marks are allocated for the actual PMP as it may not be original work in many instances. Any other attachments would become Appendix 2, 3, etc.
If you produce your own project management plan, it is strongly recommended that you use project management software for development of the project schedule and network. You may also use it to develop the project budget, but a spreadsheet can be equally useful. It is essential that you become familiar with the software at the earliest opportunity as it can be time-consuming to learn how to use it effectively. The course leader is not available to provide guidance on the use of the software, although other students may help through exchanges on the Discussion Board.
Refer to the Assignment Guidelines for assistance in completing this assignment. Remember to integrate academic theory into your assignment to support your arguments and proposals.
Provide the following:
Assignment 2 mark sheet: Download the MGT8022 electronic submission mark sheet from the StudyDesk. Electronic assignments should follow the correct file-naming guidelines.
Title page: Ensure that your document includes a normal report cover sheet or title page that would be expected of a professional document to provide details of report title, author, date, student number, etc. (this is in addition to the electronic mark sheet discussed above). This assignment is a professional academic paper so should be presented as one.
PART 1: CRITICAL ANALYSIS OF THE PROJECT MANAGEMENT PLAN
Executive Summary (200–250 words but this does not form part of the assignment word count). The executive summary comes before the table of contents. Read the guidelines and provide a formal Executive Summary with details of why the report was prepared, how it is structured, and what the important findings, conclusions and recommendations are. The Executive Summary relates to the analysis only. (SUGGESTION: this should be written last after you have finished the report.)
Table of contents: This should be a full listing with respective page numbers of executive summary, introduction, main sections, references, individual appendices, and full listing of all figures and tables.
- Introduction (250 words): Briefly state why your report has been prepared, what project is being analysed, and how the report is structured. (Note – this may be similar to the introduction in assignment 1 if you have used the same project, but this is a new report, and you need to provide the information your reader needs to understand the report. You can use the same information in both assignments. There is no need to reference assignment 1 if you are using your original work.)
- Project background (250 words): Your project description should describe the project and its context – what organisation is the project owner/sponsor, what this organisation does, why the project is being done, where it is located, etc. The description should contain enough detail for the reader to understand the reason behind each of the components of the plan – why it is included and its content and format.
- Audience and structure of the Project Management Plan (1000–1500 words approximately)
- 3.1 Provide a critical analysis of who is intended to be the main audience of the PM plan? What do they need to know? How will they use the plan? What information needs to be provided?
- 3.2 What alternatives exist for the structure of a PM plan (examine and compare a range of theories and opinions here)? How should that information be provided? In what sequence? What does the theory say?
- Contents of the Project Management Plan (1000–1500 words approximately)
Provide a critical analysis of the major sections of the plan and provide some theoretical framework for what is included in each section (e.g. Why has a project schedule been included, is it a meaningful document, was it prepared by the right people, does it contain the right information, etc.?) This explanation will be drawn from the study modules, text book, selected readings, and other sources. This discussion will probably cover most, if not all, knowledge areas covered under the Guide to the Project Management Body of Knowledge (PMBOK® Guide) (PMI 2013) in one form or another. It does not have to be under those headings but should clearly indicate that it covers all recognised areas covered by the various Project Management Bodies of Knowledge.
- Conclusions (250 words): Summarise your findings from the analysis of your project management plan. What did you find out about the project plan? Does it conform to the recognised theory? What aspects are important and are of significance to project outcomes? What are its strengths and its weaknesses? (Focus here on the project plan and not on the theory).
- Recommendations (250 words): What are your recommendations flowing from this analysis with regard to your chosen PMP? What changes should be made to your PMP for this project (or similar future projects)? Address the shortcomings identified in the conclusions. Again, focus on recommendations related to your PMP and not on the project itself.
List of references: Provide a complete list of references providing full details of all citations used in the body of the assignment.
Appendices: The PMP you have analysed will be attached as Appendix 1 (see below). Attach any additional appendices that relate specifically to the analysis following appendix 1. They should be numbered sequentially in the order in which they appear (Appendix 2, etc.).
PART 2: APPENDIX 1 – THE PROJECT MANAGEMENT PLAN
Appendix 1 should ideally be an actual project management plan for your chosen project and would be the sort of document that would be handed to a client/manager to illustrate how it is intended to manage the project through to completion. A project plan is often used to gain sponsor/client commitment, and should contain sufficient information to allow such a decision to be made with confidence. Make sure you understand what a project management plan is before you select a document for analysis.
It might be a document that you create yourself for this assignment or it might be an existing plan from your place of work or from another source if you don’t have access to one from your workplace. Either way,the source should be clearly indicated.
Appendices in addition to the PM plan may be attached to the report. If so, they should be numbered sequentially, e.g. Appendix 2, Appendix 3, etc.
Project Management Solution
Contents of the Project Management Plan
The contents of the SWARH TrakCare PCMS PM plan are analysed based on the PMBoK framework.
Scope management is an essential part of the project and without scope there would not be a project. The major task of a scope is to ensure that the required task is done, no unwanted tasks are carried out and the completed task meets performance goals (Turner 2014). The chosen PM plan sticks to the principles of scope management in the following ways.
- Manage through a breakdown structure – project activities are specified to describe the scope inclusions
- Focus on results – minimum success criteria, a time frame and areas to be covered are mentioned
- Balance objectives and levels of ambitions – each of the activities to be performed in the project are clearly identified to ensure that consistency of the project is maintained across all the levels
- Keep it simple – each of the project activities are mentioned in a simple yet clear manner
A time schedule is given in the chosen PM plan. A schedule offers the list of dates against project activities. It helps in forecasting the beginning of a task and also the completion of a previous task.
The major purpose of a time schedule is to ensure a time scale representation for the expenditure, ensure resource coordination, ensuring resource availability, as a predictor for prioritising and allocating resources and to set an end date for the project activities.
The diagrammatic representation of the project time schedule as in the chosen PM plan assists in communicating the activity list with dates assigned to each activity.
Scheduling a project is based on the duration of work elements. This helps in calculating the time to b taken for the completion of an activity, the number of resources required and the lead time. The resources allocated to the activity are assigned duration and proper communication has to be ensured that there is coordination among resources to completed the assigned tasks in time.